AtlantiCare Leader Handbook

Position Review & Workforce Optimization (PRO) PRO helps ensure that AtlantiCar e is filling positions thought fully, balancing staffing needs with financial stability and an efficient organizational structure. The updated process for approvals can be found below.

Position Approval Process for New Positions within Current Services Monday:

The PRO team pulls relevant data (e.g., budgeted FTEs, budgeted and current volumes, HOC reports) for all requests. Data is shared with VPs for review.

Monday Afternoon:

new, unbudgeted position requests

For

, department leaders are responsible for downloading and completing

the SBAR template located on the Talent Acquisition portal. Leaders must return the completed SBAR by Tuesday afternoon.

Tuesday Afternoon:

Department leaders submit completed SBARs.

Wednesday:

SBAR is sent back to the department leader with the finance data. All position data and SBARs are compiled and sent to the Executive Oversight Committee (Donna Michael-Ziereis, Hak Kim, Glen Stoll, Kevin McDonnell, Christine Carson and Helene Burns) for review.

Thursday:

The Executive Oversight Committee meets to review position requests:

New, unbudgeted positions: Replacement positions: organization's leveling guide.

Designated leaders present justification for approval. These may not require detailed discussion and must be justified using the

Promotions (Senior Director and above): be justified using the organization's leveling guide.

All requests outside of posted vacancies will be reviewed and must

Market adjustments: Aged positions:

Any adjustments outside the compensation schedule must be approved. Positions posted for longer than six months will be assessed for continued need.

Friday: All approved positions will be posted by EOD, ensuring a weekly turnaround. Position Exceptions - Certain positions will be automatically approved and posted, including:

Bedside nursing staff positions. Hard-to-fill positions, such as those with a lack of qualified applicants, high vacancy rates, lengthy time-to-fill, or departments relying on agency staffing. Departments with high vacancy rates—these will be considered urgent and replacement positions will be posted immediately.

Approval Process for New Business/Services

Questions? Contact Leigh Anne Lonergan llonergan@atlanticare.org